May MAYnia is an annual promotional campaign conducted by the American Academy of Professional Coders (AAPC) designed to encourage local chapter meetings and professional development. The campaign centers on the distribution of freebies, door prizes, and financial reimbursements to chapters that schedule and receive approval for May meetings. These benefits are intended to enhance the attendee experience and support chapter growth.
Overview of the May MAYnia Campaign
The May MAYnia initiative is a structured program where the AAPC provides tangible resources to its chapters. The primary components of the campaign include the shipment of freebies and door prizes to chapter presidents and the offer of financial reimbursement for meeting attendance. The program is strictly regulated by specific deadlines and eligibility requirements to ensure that resources are allocated to active and compliant chapters.
According to the source material, the campaign is targeted specifically at chapter presidents. It is their responsibility to ensure that the chapter’s meeting is properly scheduled and approved to trigger the shipment of promotional materials. The campaign emphasizes the importance of community building and member engagement through fun events and valuable giveaways.
Eligibility and Requirements
Participation in the May MAYnia campaign is contingent upon meeting several specific criteria. These requirements are designed to ensure that only active chapters planning official CEU-approved events receive the benefits.
- Meeting Approval: The chapter meeting or seminar must be scheduled by April 30th to ensure timely delivery of prizes. Furthermore, the meeting must be approved for Continuing Education Units (CEUs).
- Online Visibility: The meeting must be showing online. This requirement suggests that the event listing must be visible on the AAPC website or relevant chapter portal.
- Accurate Mailing Information: The chapter president must ensure that the correct mailing address is on file with the AAPC. The freebies and giveaways are mailed directly to the chapter president, and the AAPC explicitly warns that they will not be responsible for missed shipments due to incorrect addresses.
- Meeting vs. Seminar Distinction: While both meetings and seminars are eligible for freebies and door prizes, only chapter-sponsored meetings are eligible for the reimbursement program. Seminars are explicitly excluded from the financial reimbursement offer.
Freebies, Giveaways, and Door Prizes
The tangible benefits of May MAYnia include physical items mailed to the chapter president and prizes to be distributed during the event.
Shipment and Delivery * Freebies and giveaways are mailed to the chapter president. * Door prizes began shipping on April 24th. Presidents receive an email confirmation once the items are shipped, including an estimated delivery date.
Contents of the Package The package typically includes a box of freebies and door prizes. While the specific items are not detailed in the source material, the context suggests they are professional resources. * Door Prizes: These include code and reference books and "May MAYnia Money." * Promotional Materials: A poster is included in the box. This poster features a QR code intended for non-AAPC members to sign up for a free trial membership.
Distribution of Prizes * Random Drawing: Door prizes are to be distributed via random drawing among AAPC member attendees. * Ticketing System: Chapters are instructed to present attendees with a ticket upon sign-in. A small piece of paper where the attendee writes their name is sufficient. * Guest Incentives: AAPC members who bring guests receive three additional entries into the random drawing. * Guest Benefits: All guests (non-AAPC members) receive a complimentary AAPC trial membership.
Financial Reimbursement Program
A significant component of the May MAYnia campaign is the financial incentive for chapters. This is designed to offset the costs of hosting meetings and to encourage higher attendance.
- Reimbursement Rate: Chapters sponsoring meetings (not seminars) receive a reimbursement of $1 per attendee.
- Eligibility: This offer applies to all attendees, regardless of whether they are current AAPC members or not.
- Grand Prize: The chapter that hosts the most guest-attendees wins a grand prize. To compete for this, chapters hosting seminars must email their sign-in sheets (including guest names) to [email protected] by the deadline of June 15th.
Promoting the Event and Membership Drive
The campaign includes specific tools and instructions for promoting the meeting and converting guests into members.
- Promotional Poster: The provided poster can be printed and displayed in high-traffic areas such as clinic bulletin boards and hospital elevators. This is intended to advertise the meeting to the wider healthcare community.
- QR Code Usage: The poster contains a QR code for non-members to scan and sign up for a free trial membership. Chapters are advised to provide a laptop for attendees who do not have a smartphone to scan the code.
- Member Engagement: The source material suggests that providing something for everyone keeps attendees engaged and signals that the chapter cares about the success of its current and future members.
Operational Logistics
To ensure the smooth execution of the campaign, the AAPC provides specific logistical instructions.
- Contact Information: Questions regarding the free membership sign-up process for non-attendees can be directed to 800-626-2633, option 7.
- Additional Purchases: Chapters are permitted to purchase additional door prizes if they desire, though this is separate from the freebies provided by the campaign.
Conclusion
The May MAYnia campaign is a comprehensive support program for AAPC chapters, offering freebies, door prizes, and financial reimbursements to incentivize May meetings. Success in the program relies on strict adherence to the April 30th scheduling deadline, ensuring CEU approval, maintaining accurate mailing addresses, and following the specific guidelines for prize distribution and guest recruitment. By leveraging the provided promotional materials and following the logistical instructions, chapters can maximize the benefits of the campaign for their members.